Your generation has grown up and known how to use computers. Email and text messages are the most common communication technology for you and probably your peers. Written electronic correspondence is convenient, unobtrusive and so often used to overlap the tone of most messages is completely informal and conversations. This is great if you are in contact with friends, but as you enter the business sector, there are different expectations about forms that you would do well to apply for the email exchange. Read on for further advice on email protocols for young professionals.
– Be punctual. The best way to show people that you respect their time is to respond to their message immediately. All your friends deserve to have their message responded quickly and business contacts, of nature, require it.
– Define all the questions asked in your answer. Make sure the answer is detailed and relevant.
– Check spelling and grammar. Most e-mail programs have spell checking, so this should not be a brainer. Grammar can be a bit trickier. Keep in mind questions about when to use things like "them" and "them" or "to" and "too".
– Use the appropriate punctuation mark. I tend to go away when you write an email to my close friends, add more exclamation marks and throw in sentences in ALL CAPS to get my points. If you send an email to your closest friend, check out the contents of the heart, but if you try to make a good impression of a potential employer or just someone you have not met before, keep up with the correct punctuation marks and highlights.
– Create or do not send a chain letter. I remember when I got my first email in Middle School, half of the emails I received were from friends who sent an email to tell me that if I send the message to twenty people, my mercy would finally ask me and if I did, # 39 ; have been unlucky for a year I do not know if we grow out of them or if they are out of fashion, but I'm glad I do not get them anymore. Do not irritate your friends with chain mail.
– Be careful to use "Reply All", Bcc and Cc. Only use "answer all" if you are sure that everyone in the recipient's list needs to hear what you should say. Bcc (Blind Carbon Trip) should be used when you have a group that needs to hear the same message, but recipients may not know each other and may not be happy to share their email information with a list of random people. Cc (carbon copy) is best served when you send an email to a group that needs to hear the same message and they are all familiar with each other so they know who else is aware of the information in your email.
– Do not overwrite your email – emoticons, unicorns, purple singles and animations can withstand messages between twelve years old girls, but they are highly unpredictable and sometimes difficult to read. Keep your messages clean and simple, of course you're twelve years old – or do you want to compare with one.
– Make your email relevant. Good titles help recipients keep messages organized and will help you keep your messages from being filtered out of spam. If you do not know the person you are writing, be careful when writing your email, as it can determine if your email is even open.
– Define people you do not know about titles and titles until they just call you something else. Most are okay to be called by their parents, but until they invite you to do so, proceed to "Mr.", "Mrs." and "Dr." to avoid breaking.
– Make sure the attachments are appropriate for your message. If you need to send a large attachment, ask the recipient for permission before sending it. Large attachments can clog inbox and often filter by spam. If the recipient knows it, they can take the necessary preparations to make sure that they are correct.
– Make sure your email address is professional. Sending messages from "surferdood95" or "ilovelamp" is ok if you are writing to a friend, but potential employers will probably not be fond of your creativity in this regard. Luckily, if you already have a verified account with a silly name, you can usually add email addresses to the same account; Make sure you select the appropriate return address for each email address you send. Professional email addresses should be simple variants of your name like "jonsmith" or "jsmith" or "jon.smith". You can add numbers if you need to discern, but keep it as simple as possible.
– Do not send without a personal message explaining why you send it. Sending forward even to people you know will be interested, without words or two from you are impersonal and a little rude. If you add a sentence or two to tell them what's in it and why you send it, it will also want to read it before you delete it.
– It's not absolutely necessary, but you'll avoid potentially embarrassing emails if you fill in "to" a line when you're fully equipped with your email. It's not uncommon for people to accidentally come across the "send" button before they have the message and end up having to send a different email address explaining their mistakes.